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What To Look For In An Equipment Lease Accounting Software

By ankita

Most companies use leases for equipment and assets as part of their operations or business activities. Currently, operating leases for equipment and moving assets are reported off the balance sheet and are disclosed in the notes of the financial statements. Lease accounting regulations change at a regular interval and organizations worldwide will need to start complying with new regulations for lease accounting proposed by the FASB and the IASB 

Lease Accounting has been analyzed for years and hundreds of customers are interviewed on the new lease accounting standards. There are huge business process differences between fleet leases and equipment leases, particularly in the availability of software that handles both sets of requirements in the depth that is needed by enterprises today.

Many companies already have software to assist them with managing fleet leases, but very few companies have software that really helps with equipment leases. So, with the new regulations, organizations will be required to capitalize many of these operating leases for equipment and record them on their balance sheets as assets and obligations. With these major changes to the accounting standards, the organizations have to  figure out what can be done to get ready for the new accounting regulations for equipment leases

To ensure that enterprises have the information ready and organized to meet and assist compliance with equipment leases, organizations need to start considering how technology can help them prepare. So, the software they look should ensure they meet the new regulations for equipment leases and also benefit from additional cost savings that can be realized with improved lease administration processes for equipment

The right solution that goes beyond just regulatory compliance should provide leasing organization with the below significant features:

1. Unified database for lease operations

Organizations should aim to build a comprehensive equipment lease portfolio by centralizing lease data in a single repository. This approach provides excellent access, visibility, and traceability regarding critical issues, such as lease composition, key lifecycle dates, the value of leased equipment assets, and responsible organizational units.

2. A collaboration of data collection

The right technology should offer the entire organization the ability to track changes and understand who made them. Collaboration tools are essential to empower all stakeholders to easily validate contracts for leased equipment assets and better understand all the associated legal, financial, and business implications. The software technology must be able to collaborate across the enterprise for accurate and validated equipment lease data with software support

3. Strategic insight for sound decision making

Executives need to be able to analyze the financial implications on the business of current and proposed lease accounting regulations for equipment in order to make more informed decisions. Therefore, it’s important to use a tool that can provide rich analytics and visibility into the portfolio composition by different dimensions and provide “what-if” scenario analysis to identify opportunities to efficiently manage leases.

4. User-friendly interface

The new accounting regulations for equipment leases are approaching fast, and many compliance processes are very time-consuming. With this in mind, accounting teams need to be able to hit the ground with a solution that requires a minimum of training. It’s very important to look for a solution that allows for efficient management of lease administration for equipment in a user-friendly, visual format that is easy to learn and use.

5. Easy Adaptability

Integration with your current systems and flexibility to approach specific business are key technical requirements for the right solution. The solution should also enable a smooth transition to the new required processes and controls by the accounting and finance departments. The solution should allow you to abstract equipment leases and perform the related accounting valuations across multiple accounting standards if necessary.

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